hello@elaha.uk

hello@elaha.uk

Recruitment & HR Management

End-to-end safe recruitment, 5-stage applicant funnel, and a comprehensive HR module - all in one compliant platform

  • KCSIE Safe Recruitment
  • DBS Check Tracking
  • SCR Pre-Population
  • Gap Employment Calculator
  • Video Interviews
  • Applicant → Staff Conversion

5-Stage Recruitment Funnel

Every candidate moves through a structured, KCSIE-compliant pipeline - from first application to day one on-site

Compliance Review

Right to Work, DBS, Qualifications & References.

Online Assessments

Role-specific tests, school values alignment.

Video & Written Tasks

Pre-recorded video responses + written submissions.

Live
Interviews

Panel interviews with scoring sheets + notes.

Offer
& Vetting

Conditional offer, DBS clearance, reference verification.

Seamless Applicant → Staff Conversion

Once hired, an applicant's full record (personal info, qualifications, documents, DBS, references) transfers directly into your school staff profile. No re-entry. No data loss. Shared single login across both systems.

Applicant Portal & Job Vacancies

A professional, branded portal for candidates — and powerful job management tools for your HR team

Applicant Portal

7-section applicant profile – the most complete candidate profile in UK education recruitment.

  • Personal & contact information
  • Professional experience & employment history
  • Teaching qualifications (QTS, PGCE, BEd, degree, A-levels)
  • DBS status, RTW documents, passport copy upload
  • Professional references (minimum 2 required)
  • Gap-in-Employment Calculator — auto-flags unexplained gaps
  • Email-verified account creation with document upload
  • Real-time application status dashboard

Job Vacancies

Create, publish, and manage job postings with a full library of UK education job templates.

  • Job templates: Teacher, TA, SENCO, Admin, Site Manager, Pastoral Lead, SLT
  • Public job directory with advanced filters (role, phase, subject, salary band)
  • Application deadline and closing management
  • Blind Recruitment Mode — anonymises applicant demographics to reduce bias
  • DfE Teaching Vacancies integration (automatic listing sync)
  • Supply Pool management — talent pool for cover teachers

Online Assessments
(Stage 2)

Customisable assessment packs delivered to shortlisted candidates.

  • Multiple choice, short answer, scenario-based question types
  • Time-limited assessments with auto-submission
  • School values and culture alignment questionnaires
  • Role-specific knowledge tests (Safeguarding, Numeracy, Literacy)
  • Auto-scoring with manual override for nuanced responses
  • Results fed into candidate ranking dashboard

Video Interviews & Written Tasks (Stage 3)

Screen more candidates efficiently before committing to live panel time.7-section applicant profile – the most complete candidate profile in UK education recruitment.

  • Asynchronous video interview questions + deadline
  • Candidate video submission with reviewer notes
  • Written task submissions: lesson plans, case studies, data responses
  • Reviewer scoring rubric with weighted criteria
  • Multi-reviewer access for panel shortlisting
  • Evidence file stored permanently on candidate record

Live Interviews & Offers (Stages 4–5)

Schedule, conduct, and document panel interviews with full offer management.

  • Interview scheduling with conflict detection
  • Panel member assignment and scoring sheets
  • Interview notes and decision recording
  • Conditional offer generation with terms
  • Offer acceptance/decline tracking with notifications
  • Pre-employment vetting checklist completion status

Safe Recruitment & UK Compliance

Every KCSIE safe recruitment requirement covered in the platform.

  • KCSIE Online Search Logger — documenting internet searches on shortlisted candidates
  • SCR Pre-Population - hired staff auto-populate Single Central Record
  • DBS Enhanced check status tracking (pending / clear / barred)
  • Automated Reference Chaser - sends reminders to unresponsive referees
  • Right to Work document verification check
  • Prohibited list check confirmation logging

5

Recruitment Stages

20+

HR Modules

100%

KCSIE Compliant

100%

School Control

HR Management Module

Full lifecycle HR for school staff - from onboarding to offboarding, leave management to payroll records

Departments & Organisation

7-section applicant profile – the most complete candidate profile in UK education recruitment.

  • Department creation with budget codes and HOD assignment
  • Org chart with reporting lines and team structures
  • Staff profiles linked to departments, sub-roles, subjects
  • Staff employment records: contract type, start/end dates, salary band
  • Multi-school staff assignment support

Leave Management

Create, publish, and manage job postings with a full library of UK education job templates.

  • Leave types: Annual Leave, Sick Leave, Maternity, Paternity, Adoption, Compassionate, Study Leave
  • TOIL (Time Off In Lieu) bank management with balance tracking
  • Leave request → line manager approval → HR confirmation workflow
  • Leave entitlements per contract type (term-time only, 52-week, etc.)
  • Leave balance dashboard per staff member and team
  • Statutory Pay Records: SSP, SMP, SPP calculation support

Time Tracking & Shifts

Customisable assessment packs delivered to shortlisted candidates.

  • Clock-in / clock-out with automatic midnight roll-over
  • Manual override for late entries with reason logging
  • Multi-day long stint detection and handling
  • Shift schedule management: create, assign, swap, cover
  • Shift logs for payroll export
  • Time tracking dashboard with weekly/monthly summaries

Payroll Records

  • Payroll records per staff member per period
  • Gross pay, deductions (PAYE, NI, pension), net pay fields
  • Overtime and additional payments tracking
  • Historical payroll export for FMS reconciliation
  • HMRC statutory pay record storage (SSP, SMP, SPP values)
  • Payslip document attachment and archive

Training & CPD

  • Training modules: Safeguarding, GDPR, First Aid, Manual Handling, DSL, Prevent
  • Expiry date management with automated renewal reminders
  • CPD completion tracking with certificate upload
  • NQT/ECT induction milestone tracking with mentor sign-off
  • Training completion matrix: view compliance across all staff
  • Training budget allocation per department

Onboarding & Employee Lifecycle

  • Structured onboarding checklist (pre-start, Day 1, Week 1, Month 1)
  • IT access requests, uniform, lanyard, key issuance tracking
  • Employee lifecycle events: promotion, contract change, disciplinary, grievance, resignation, retirement, dismissal
  • Exit interview records and leaver documentation
  • Staff document vault: contracts, references, DBS, medical declarations
  • Burnout metrics: workload scores, wellbeing indicators, absence correlation
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